This is the setup from the video. You connect your AI to three things: your email, your calendar, and a database. Then you give it one first chat, word for word, and it starts helping you run your life.
What you need
- A Claude account. Claude is an AI assistant that does real work for you, and it can connect to your other apps.
- Gmail for your email.
- Google Calendar for your day.
- A free Notion account. Notion is the database app in this setup. It holds your to dos, your projects, and your notes in one place the AI can read and update.
Step 1: Connect the three apps
In Claude, open Settings, then Connectors.
Connect Gmail and allow access to your email.
Connect Google Calendar and allow access to your calendar.
Connect Notion and allow access to your workspace.
Each one takes about a minute. You sign in to that app and approve the connection, and Claude can then see it inside your chats.
Step 2: Build the database in Notion
Make one page in Notion and call it My Life.
On that page, make three simple lists:
To Dos. One line per task, with a checkbox and a due date if it has one.
Projects. One line per project, with a status and the next step.
Notes. One line per note, with a title and the date.
That is the whole database. Simple is the point. The AI can read it, add to it, and update it as things change.
Step 3: Your first chat
Open a new chat in Claude and paste this in, exactly like this:
“I just connected you to my email, my calendar, and my database. Help me manage my life. Start with my to dos, my projects, and my notes.”
The AI will look at what you connected and start organizing. If it asks questions, answer them in plain words. You are teaching it how your life runs.
Step 4: Teach it the morning check in
Once the basics are in, paste this in the same chat:
“Every morning, check my email for what needs a reply, check my calendar for today, and check my to dos and projects in the database. Then give me one short list: what needs my attention, what my day holds, and what changed.”
Run that chat each morning, or ask for the list whenever you need it. That one habit is most of the value.
Two rules that make this work
The AI forgets. The database remembers. A chat starts fresh every time. Anything that matters has to live in the database, so tell the AI: “Write that down in my database.” If it is not written down, it did not happen.
Correct it out loud. When it gets something wrong, say what is right and tell it to save the correction in the database. That is how it learns how you actually work.
Want help setting yours up?
I walk people through this setup free every week, live, on Thursdays at 10 AM. Bring your accounts and we will connect them together. Signup is in my bio.